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Document Upload

Transform your existing documents into beautiful web pages automatically! This guide shows you how to upload documents and prepare them for AI processing.

Supported Document Types​

Microsoft Word Documents (.docx)​

Best supported format - The AI works exceptionally well with Word documents because:

  • Structured content - Headings, lists, and paragraphs are preserved
  • Formatting recognition - Bold, italic, and other formatting carries over
  • Hierarchy understanding - The AI recognizes heading levels and structure
  • Table support - Data tables can become stats or pricing sections

What's Not Supported (Yet)​

  • .doc files (older Word format) - Convert to .docx first
  • PDF files - Copy text out and paste instead
  • PowerPoint files - Copy content to Word document first
  • Excel files - Copy data to Word document with formatting
  • Images within documents - Text content only is processed

Preparing Your Document​

Document Structure Best Practices​

To get the best AI results, structure your document like this:

Use Clear Headings​

# Main Page Title (Heading 1)
## Section Name (Heading 2) 
### Subsection (Heading 3)

Why this helps: AI uses headings to create different sections. Heading 2s become section titles, Heading 3s become feature cards or subsections.

Organize with Lists​

Benefits of Our Service:
• Fast delivery
• Expert support  
• Affordable pricing
• 24/7 availability

Why this helps: Lists automatically become feature cards, stats, or bullet points in sections.

Include Specific Information​

Our Results:
• 500+ happy customers
• 99% success rate
• 24-hour average response time
• Founded in 2018

Why this helps: Numbers and stats get highlighted in special stats sections.

Add Testimonials Clearly​

Customer Feedback:

"This service exceeded our expectations. The team delivered exactly what we needed, on time and within budget." - Sarah Johnson, CEO

"Working with them was a pleasure. Great communication and fantastic results." - Mike Chen, Marketing Director

Why this helps: AI recognizes quotes with attribution and creates testimonial sections.

[Screenshot: Well-structured Word document example]

Content Organization Tips​

Group Related Content​

Keep similar content together:

  • All benefits in one section
  • All testimonials together
  • Process steps in order
  • Team information grouped

Use Descriptive Headings​

Instead of vague headings like "About", use specific ones:

  • ✅ "Why Choose Our Marketing Services"
  • ✅ "Our 3-Step Process"
  • ✅ "What Our Customers Say"
  • ❌ "About"
  • ❌ "Info"
  • ❌ "Section 1"

Include Complete Information​

For best results, include:

  • Full descriptions not just bullet points
  • Context for numbers and stats
  • Complete testimonials with names and roles
  • Clear calls-to-action telling people what to do next

File Size and Length Guidelines​

Optimal Document Size​

  • Length: 1-10 pages work best
  • File size: Under 5MB
  • Word count: 500-5,000 words ideal
  • Sections: 3-8 main sections per document

If Your Document Is Too Long​

Option 1: Split into multiple documents

  • Break at natural sections
  • Each document becomes one webpage
  • Upload and process separately

Option 2: Edit down to essentials

  • Remove unnecessary content
  • Focus on main messages
  • Keep most important information

Option 3: Use key excerpts

  • Copy important sections
  • Paste into new document
  • Focus on high-impact content

[Screenshot: Document size guidelines and file limits]

How to Upload Documents​

Step 1: Open the AI Assistant​

  1. Open Promptless WP editor for your page
  2. Click "Generate with AI" button in toolbar
  3. AI modal window opens

Step 2: Choose Upload Method​

You'll see two options:

  • Upload Document - For Word (.docx) files
  • Paste Text - For copied content from any source

Step 3: Upload Your File​

  1. Click "Upload Document" tab
  2. Click "Choose File" or drag file to upload area
  3. Select your .docx file
  4. Wait for upload to complete (usually a few seconds)
  5. File name appears when upload is successful

Step 4: Review Content​

After upload:

  • Preview shows extracted text content
  • Check that formatting is preserved correctly
  • Verify all content was extracted properly
  • Look for any missing or garbled text

Step 5: Configure AI Settings​

Before generating:

  • Choose content tone (Professional, Friendly, etc.)
  • Select optimization level (Standard or Advanced)
  • Enable design optimization if desired

[Screenshot: Upload interface and configuration options]

Troubleshooting Upload Issues​

File Won't Upload​

Possible causes:

  • File is too large (over 5MB limit)
  • Wrong file format (must be .docx)
  • Internet connection issues
  • Browser compatibility problems

Solutions:

  1. Check file size - Compress images or split document
  2. Verify format - Save as .docx in Word
  3. Try different browser - Chrome, Firefox work best
  4. Check internet - Stable connection required

Content Looks Wrong​

Possible causes:

  • Complex formatting in original document
  • Tables or unusual layouts
  • Non-standard fonts or characters
  • Corrupted document file

Solutions:

  1. Simplify document - Remove complex formatting
  2. Save as new file - Copy content to fresh document
  3. Use plain text - Copy and paste instead of uploading
  4. Break into sections - Upload smaller portions

Missing Content​

Possible causes:

  • Content in headers/footers (not extracted)
  • Text in images (can't read image text)
  • Content in text boxes
  • Very light colored text

Solutions:

  1. Move content to main document body
  2. Copy image text manually to document
  3. Remove text boxes and put content in paragraphs
  4. Check text color is dark enough

Upload Keeps Failing​

Possible causes:

  • Server temporary issues
  • Browser cache problems
  • File corruption
  • Network timeout

Solutions:

  1. Wait a few minutes and try again
  2. Clear browser cache and reload
  3. Try different file to test if issue is file-specific
  4. Contact support if problem persists

[Screenshot: Common upload errors and solutions]

Text Paste Alternative​

If document upload isn't working, you can paste text instead:

How to Paste Content​

  1. Open your document in Word or Google Docs
  2. Select all content (Ctrl+A or Cmd+A)
  3. Copy (Ctrl+C or Cmd+C)
  4. Go to AI modal in Promptless WP
  5. Choose "Paste Text" tab
  6. Paste content (Ctrl+V or Cmd+V)
  7. Review and edit if needed

Formatting When Pasting​

  • Headings remain as headings
  • Lists stay formatted as bullet points
  • Bold and italic text is preserved
  • Line breaks are maintained

Benefits of Pasting​

  • Works with any document type (PDF, Google Docs, etc.)
  • No file size limits
  • Edit content before processing
  • Remove unwanted sections easily

Content Quality Tips​

For Better AI Results​

  • Use clear headings to separate topics
  • Include variety - mix of paragraphs, lists, quotes
  • Be specific - avoid vague language
  • Include numbers - stats, dates, quantities
  • Add testimonials with full names and titles

Content That Works Well​

  • Company brochures - Convert to About pages
  • Product descriptions - Become feature pages
  • Service overviews - Turn into service pages
  • Case studies - Transform into success stories
  • Process documents - Become how-it-works pages

Content That Needs Editing​

  • Very technical documents - Simplify for general audience
  • Legal documents - Extract key points
  • Internal memos - Remove private information
  • Raw data - Add context and explanations

[Screenshot: Good vs poor document examples]

Security and Privacy​

What Happens to Your Content​

  • Processed by OpenAI - Content is sent to AI service for analysis
  • Not permanently stored - OpenAI doesn't keep your content long-term
  • Encrypted transmission - Content is secure during upload and processing
  • Local caching - Promptless WP may cache results temporarily

Best Practices for Sensitive Content​

  • Remove confidential information before uploading
  • Use generic examples instead of real customer data
  • Avoid uploading financial or personal information
  • Review content carefully before uploading

GDPR and Privacy Compliance​

  • Inform users if collecting their content
  • Get consent for AI processing
  • Follow your privacy policy requirements
  • Consider data residency requirements

Next Steps​

After uploading your document:

  1. Follow the AI Generation Process guide
  2. Learn to refine results with editing techniques
  3. Try different content types to see what works best
  4. Check AI Troubleshooting if you encounter issues

Need More Help?​

Remember: good input leads to great output - spend time preparing your document for best AI results!