What FlowMint Workflows Is

FlowMint Workflows runs automations on your WordPress site. A workflow is a trigger and an ordered list of steps: when a Promptless Forms form is submitted, or when a schedule comes round, FlowMint runs the steps one after another and records what each one did.

It does the jobs you might otherwise hand to Zapier or Make, inside your own site: email the right person, copy an upload to Google Drive, create a Printavo customer and quote, post to another system’s API, delete old form entries, or import records from a vendor’s feed into Promptless CPT Pages.

What it needs

• Promptless Forms 1.8.0 or later. FlowMint starts only when Promptless Forms is active. Without it, FlowMint shows a notice and does nothing.
• Background processing. FlowMint bundles Action Scheduler, the job queue WooCommerce also uses. Runs are picked up when WordPress’s scheduled tasks (WP-Cron) fire, which on a quiet site means you want a real cron job. See Installation and setup.

How a run happens

1. A visitor submits a form. Promptless Forms stores the entry.
2. FlowMint looks for an enabled workflow bound to that form. If there is one, it records a run with the status Queued and hands it to Action Scheduler. The visitor sees the thank-you message straight away.
3. Action Scheduler picks the run up, usually within a minute. FlowMint loads the entry and runs each step in order, passing each step’s output to the steps after it.
4. The run ends Completed or Failed. Every step’s status, output or error is kept in Run History.

A scheduled workflow works the same way, except there is no form entry behind the run.

What a step can do

Category	Steps
Control flow and logging	Branch on a condition, catch errors, set a variable, pause, write to the log
Promptless Forms	Read an entry or its file, change an entry’s status, list and delete entries
Email	Send an email, or send one from a template file
Google Drive	Find or create folders, upload a form’s file, create a text file, share a link
Printavo	Find or create a customer, create a quote
HTTP	GET, POST or any other request to another system
Promptless CPT Pages	Create or update records from a list another step fetched

The Step library lists every step and its settings.

What it is not

• Not a visual builder. Workflows are JSON. You write them through the connector, usually by describing the workflow to an AI assistant, or through the REST API. The FlowMint Workflows → Workflows screen lists them read-only.
• Not instant. Every run happens in the background, never during the form submission.
• Not a general integration marketplace. The built-in services are Google Drive, Printavo and email; anything else is an HTTP step against that system’s API.
• Not tied to forms only. A workflow can also run hourly, twice daily, daily or weekly. See Scheduled workflows.

Related pages

• Installation and Setup — Requirements, installing FlowMint after Promptless Forms, making background runs reliable with a real cron job, and who can see the FlowMint screens.
• Your First Workflow — Build a workflow that emails your office when a contact form is submitted, test it, turn it on, and confirm the run in Run History.
• Workflow Structure — The fields of a workflow and of each step, how step names and outputs connect steps, and the rules the plugin checks when a workflow is saved.